04-12-13 VolunteerMatters Software Release - Waiting Lists

We are pleased to announce the latest release of VolunteerMatters that now includes the ability to have waiting lists (Pro and Enterprise Customers) and a new format for the volunteer opportunity detail page. There is nothing you need to do to receive these improvements and they are all included in your subscription. 

NOTE:  We will be activating for all Pro and Enterprise customers within the next few weeks but if you would like this available now please contact to have it activated immediately!

Waiting Lists: Administrative View

You may activate waiting lists on any volunteer calendar by visiting Admin (config_24.png), Clicking Volunteer Calendars (vm_calendars_icon.png), and clicking Edit (edit_16.png) to the right of the appropriate calendar.
Set 'Allow Waiting Lists' to 'true'


For more information of managing calendars please see the following solution:

When administering a Volunteer Calendar with Waiting Lists activated you will see a new icon adjacent to the volunteer opportunity labeled 'Waiting'.


You can add wait-listed individuals by using the chooser to select them and selecting 'Save'.  You will notice the radio button to add people to the wait-list as a 'group' (if you convert them to an assignment later, it will only add ALL member of the group, together) or as 'individuals' (You can convert each person individually in the future, not requiring them to be assigned together).


To delete wait listed volunteers, check the box next to their listing and click 'Save'  (1)

To convert the wait listed individual or group to an assignee; check the box next to their listing and click 'Save' (2)



Waiting Lists: Volunteer's View

When waiting lists are activated and the shift is full, the user will be prompted to opt-in to being added to the waiting list.


**Please note, when Wait-lists are activated for a volunteer calendar, a volunteer can no longer just volunteer friends.  With this functionality the ability to sign up just friends is greyed out and a contact can only sign up friends/family if they themselves are already signed up. They can't sign up a group that they, themselves, are not a part of.


New Format for the Volunteer Opportunity Detail Page

The volunteer detail page now places the most critical information at the top of the page including the opportunity name, date, time, and availability.  Additionally, the sign-up options and button are not more prominent at the top of the screen as well.  The ability to sign up with friends and add comments at the time of signup as shown are available in Pro and Enterprise subscription levels.



Click below for a PDF version of these release notes.

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