The Training Portlet allow users to step through online courses, while taking a quiz at the end to test their knowledge of the training subject, with the system saving the results. The system will track per user, which of the Quizzes a volunteer had passed, and which they have yet to pass. This will be used to update the Quiz Status within the portlet. Only an administrator with the "Site Training Manager" role can manage the Training Admin.
For each Course you may define a Group, Label, Description, Resources and Quiz Questions. For those organizations with Social Collaboration you can set group permissions on specific questions. Meaning within a group of courses within the portlet you can set the permissions on specific courses to display only for members who are configured with that permission. For those organizations without Social Collaboration, all courses are available to any logged in member.
General Portlet Configuration
The portlet default allows the portlet-wide configuration of the following messages (web content) and labels:
- Quiz Pass Message (An area where you can utilize a html editor to create a content display for a successful quiz)
- Quiz Fail Message (An area where you can utilize a html editor to create a content display for a failed quiz)
- Incorrect Answer Message( An area where you can utilize a html editor to create a content display for a incorrect answer to a course question)
- Resources Label (Default: "Resources")
- Quiz Label (Default: "Take the Test")
- Quiz Status Label (Default: "Did You Pass?")
- Quiz Pass Label (Default: "Yes!")
- Quiz Neutral/Fail Label (Default: "Not Yet")
- Quiz Short Label (This appears in the header dialog when clicking on a course)
- Quiz Mode (Available modes are: "Try-Again" and "Pass/Fail".)
To modify these items you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin":
Then click on the "Configuration Settings" tab to enter content/values for those fields and click "Save".
Course Configuration
As stated above, for each Course you may define a Group, Label, Description, Resources and Quiz Questions.
Group: courses can be grouped together within a portlet within pre-configured groups. For example you may have a group for Technology or a group for Volunteer Behavior.
Label: this is the course name.
Description: this is the course description which appears under the course label within the portlet.
Resources: each course can have any number of resources. For each resource you can specify the label and the type (document, video, URL and web content).
- Documents : you can select any file previously loaded to your VolunteerMatters Components Website Documents and Media area.
- Video : you can specify a URL to the video (when clicked it will display in a hover window like the videos on http://www.volunteermatters.com) . It must be a direct link to a file for use in the iframe. For example for a Youtube video you must obtain the file URL from the embed code provided by Youtube.
- URL : you can use any url on the internet.
- Web Content : you can use an html editor to create content to display similar to any web content in your site.
Quiz Questions: each course can have any number of quiz questions. Each question has a label (the question itself), order, image or image url, answer choices and the correct answer. Questions are multiple choice and there can only be one correct answer
Adding Courses
To add a course you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then click "Add Course":
This will open the "Add Course" window where you can choose the course's group, label, description and pass count. Pass count is the number of questions a quiz taker must get right to be considered to have passed the course.
Once the course is created you can begin to add Questions and Resources.
Course Permissions
For those organizations with Social Collaboration you can set group permissions on specific questions. Meaning within a group of courses within a portlet you can set the permissions on specific courses to display only for certain members who are configured with that permission. For those organizations without Social Collaboration, all courses can only be made available to any logged in member. By default they are not set to be viewed by members until an admin sets the permissions.
To edit a course to be viewed by a member or specific group permissions you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button (
) and click "Permissions".
After you have selected “Permissions” you will be presented with a grid of permission choices/options of the course that you can update:
To make a course available to all members you will check the "View" permission for "Site Member" and then click "Save".
Then to make a course available to only those members with a specific group permission you will uncheck the "View" permission for "Site Member" (if checked) and then check the "View" permission for the group desired and click "Save". In the sample above you could check it for the "Advisors" group.
Once you have made your permissions you can click the "Back" link to return to to main Training Admin page.
ADDING QUESTIONS
To add a course question you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings, click the "Actions" button () and either select "Add Question" or "Manage Course". If you select "Manage Course", you will then need to click the "Add Question" button.
Here you can then add a question's Label, Order, Image or Image URL, Answer Choices and the Correct Answer and click "Save".
The question label is the question itself. The question order is the sequence that the question will appear in in your course. A question with a 1 will appear before a question with a 2 configured here. The question Image/Image URL will display in the Quiz Dialog when the quiz taker is on that specific question. See the following example:
ADDING RESOURCES
To add a course resource you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button () and either select "Add Resource" or "Manage Course". If you choose "Manage Course" you then need to click the "Add Resource" button.
Here you can then add a resource's Label, Type and depending on the Type selection the remaining attributes via the Source field or HTML Editor and then click "Save". The types available are document, video, URL and web content.
- Documents : you can select any file previously loaded to your VolunteerMatters Components Website Documents and Media area.
- Video : you can specify a URL to the video (when clicked it will display in a hover window like the videos on http://www.volunteermatters.com) . It must be a direct link to a file for use in the resource iframe. For example for a Youtube video you must obtain the file URL from the embed code provided by Youtube. If you require assistance adding a video field please contact support.
- URL : you can use any url on the internet.
- Web Content : you can use an html editor to create content to display similar to any web content in your site.
The resources will then be displayed on your training admin for the course in question:
Here is how a sample video resource is displayed:
Editing a Course
To edit an existing course you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button () and click "Edit Course".
Here you can change the course's Group, Label, Description or Pass Count. When you are done with your changes you click "Save".
Editing a Question or Resource
To edit an existing question or resource you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button () and click "Manage Course".
Here you can click the "Actions" button () on various previously created Resources or Questions and select the "Edit Resource" or "Edit Question" options and then edit them as needed and click "Save".
Deleting a Course
To delete an existing course you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button () and click "Delete Course".
Deleting a Question or Resource
To delete an existing question or resource you need to log into the website with the proper website roles and click the "Manage" link in the dockbar and select "Site Content" and then "Training Admin". Then under "Course" settings you can click the "Actions" button () and click "Manage Course".
Here you can click the "Actions" button () on various previously created Resources or Questions and select the "Delete" option.
Comments