The following article applies only to those customers who are using the administrative role "Site Page Manager" (or a subset of it: "Site Page Manager Lite" or "Site Pager Manager Website"), which allows more advanced control of the site architecture. The logged in user must have this role in order to perform these steps.
WARNING: Some of the steps in this article are advanced. By default, this role is not activated for customers. It is only added upon request so Closerware can inform customer about the potential issues if used incorrectly. When activated, it is HIGHLY RECOMMENDED that this role only be given to a select few administrators. With this role, among other things, an administrator can permanently alter the site’s page hierarchy, design, and layouts. Any correction to your site layout resulting out of misuse of this security role, is not within the scope of support services. We do charge an hourly rate for those types of professional services. If you have any questions or would like assistance with adding/deleting/moving any items/pages please do not hesitate to contact support and we can provide hourly professional services to add, move, and delete pages. There is a separate user guide specific to the functions available to ‘Site Page Managers’, please contact support to receive.
*NOTE: IF YOU DELETE A PAGE YOU WILL DELETE ALL OF ITS SUBPAGES.
Changing Page Permissions
Within VolunteerMatters Components Website, there is no concept of deactivating pages for use later. There is only deleting, hiding or changing a page's permissions. Changing a page's permissions so only an administrator can view is akin to deactivating the page for the public and your site members. Please note that to test you will need to login as a user with no administrative website roles. An administrator with the "Site Page Manager" role can change a page's permissions in your website by logging into the website and clicking on the "Manage" button from the dockbar and that will open an additional series of buttons and they will select either "Page" or "Site Pages".
This will either drop you on the "Home" page (when selecting "Page" you will be brought to whatever page you are currently on in the website) or the "Public Pages" top level page ("Site Pages").
You will navigate your site structure via the menu on the left hand side, and locate and click on the page you wish to edit. Confirm on the details tab that you are on the correct page (see below - "Name") before changing permissions.
Once it is selected and you are sure you are on the correct page (you see it's attributes on the "Details" link) you will click the "Permissions" button ():
After you have clicked the “Permissions” button you will be presented with a grid of permission choices/options of the file that you can update (you may need to expand the grid right to display the “View” column):
To make a public page, Member only, you will need to uncheck "View" from the Guest role and click the "Save" button (). To make a Member only page, public, you will need to check "View" for the Guest role and click the "Save" button (). To make a either type of page Admin only, you will need to uncheck the "View" from the Guest and Site Member roles and click the "Save" button ().
You can also make selections as to who has the ability to update additional items, etc. However, for the most part you will only mark whether or not who can VIEW the page.
NOTE: For those organizations with VolunteerMatters Components Social Collaboration, to make a member page only display to a specific “Group” or “Role” and not all members, you will uncheck “View" from the “Site Member” role and check “View” for the specific administrator role or “Group”/”Role”. Then only those members who meet that configuration will be able to view that page.
****The full Page Management guide is available upon request.****